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Confused about the new Google email sending requirements? Let's break it down!

Are you one of the many people that has received an email from Google and/or any other software provider talking about the new Google email requirements you have to abide by? And after reading those emails were you left confused and unsure of what you needed to do?


No worries, you're not alone!


In recent months, Google and Yahoo have implemented significant changes to their email sending requirements, particularly affecting users of Google Workspace or G Suite for professional email needs. These changes are crucial steps in enhancing email security and ensuring the integrity of communication channels. So, if you're a Google Workspace user, it's essential to understand these requirements and take the necessary steps to comply.


Let's dive into the details!



1. Who is Affected?

These changes apply specifically to users of Google Workspace or G Suite, excluding those with regular @gmail accounts.


How do you know if you're using Google Workspace?

1) If your email address ends in a custom domain Ex. info@yourdomain.com AND 2) you use Gmail to access/send emails.

 

*This does not apply to you if your email ends in @gmail.com.



2. Understanding the New Requirement:

a) For bulk senders dispatching 5,000 or more emails daily, compliance entails setting up DMARC, SPF, and DKIM records. These protocols bolster authentication mechanisms and prevent email spoofing or unauthorized activity.


b) For senders below the 5,000-email threshold, implementing SPF and DKIM records is mandatory. These measures contribute to maintaining email authenticity and minimizing the risk of deliverability issues.


⭐️ To be clear, the new requirement applies to everyone using Google Workspace.


And while the specific requirements may vary based on email volume, I recommend adopting all three protocols (DMARC, SPF, and DKIM) to future proof your email-sending



3. Decoding the Jargon

Let's break it down into layman's terms:

  • DMARC: Your email's personal bodyguard, making sure no impostors sneak into your inbox.

  • SPF: The gatekeeper that verifies you're the real sender of your emails, keeping the fraudsters at bay.

  • DKIM: Your email's digital signature, proving it's legit and hasn't been tampered with.


Basically, having all of these protocols in place makes it near impossible for someone to pretend to be you by misuinge your email address for spam/fraud purposes.



4. What Happens if You Don't Play Along?

Skipping out on these email security measures? Brace yourself for potential deliverability issues. Your emails might end up in the dreaded spam folder or worse, get lost in cyberspace. Let's avoid that email nightmare, shall we?



5. Don't Panic, I've Got Your Back!

Feeling a bit overwhelmed by all this tech talk? No worries! I've been there, done that, and I'm here to help. Trust me, navigating the world of DMARC, SPF, and DKIM can be a bit of a maze, but with the right help you'll be compliant in no time!



Let's Make Your Inbox Bulletproof

Ready to take your email security to the next level? Whether you're a seasoned Google Workspace user or just dipping your toes into the world of professional email, I've got the expertise to ensure your inbox is locked down and ready to rock.


Need a hand in setting up your Google Workspace email security? Don't hesitate to reach out and we can chat next steps! info@shakadesigns.com

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